FORL Committee Meeting Minutes:
MINUTES OF THE MEETING OF THE FORL COMMITTEE
HELD
ON TUESDAY, 26th May 2009 IN THE LIBRARY
COMMENCING
AT 7.00 PM
Present:
Jocelyn
McCarthy (Chairman), Michael Chaloner (Vice chair), Trish Ward (Secretary),
Frank Batt, John Flood, and Jackie Taylor-Smith (District Manager of Thanet
Libraries)
1. Apologies:
Anne-Marie Le Roy (Treasurer), Linda Goddard.
2. Minutes of the last meeting: These were agreed as a true
record. Proposed by Frank Batt and
seconded by Michael Chaloner.
3. Matters arising:
(a)
Frank is still pursuing Ralph
Hoult re. the table cloth.
(b)
Frank had received the opening
and closing instructions for the library.
(c)
Jocelyn had been contacted by
Mrs Bennett re the trellis.
4. Chairman’s Report: Jocelyn had been contacted by Mrs Bennet regarding
the trellis to be erected between the Library and Clarendon House school and
she had agreed that it could be erected.
Jocelyn had obtained a quote for the trellis from Preston Nursery and
this amounted to between £4k and £5k.
Since then the people who had shown interest in sponsoring benches for
the garden in memory of loved ones had withdrawn their sponsorship due to lack
of funds. This being the case, unless
KCC was willing to part fund the trellis, this would have to be left in
abeyance for the present time. Three benches would be purchased by FORL. Jocelyn would obtain a proforma invoice for
payment by Anne-Marie.
The Addington Street Fair is
being held on 22nd August and FORL had been invited to have a table
there. This would cost £10. It was agreed that we would do so and perhaps
sell books, hold a raffle and promote FORL and the library. Jackie Taylor-Smith to organise the library’s
participation.
5. Treasurer’s Report: In the absence of
the Treasurer there was no report.
6. Fundraising: It was
disappointing that the St George’s
Day Fair had not taken place. This would
need to be planned better next year.
The Summer Fair: Trish had written to the Pie Factory to ask
if they would be interested in providing music on the day. Mark had left a message on the answerphone
and Trish would speak to him tomorrow (Wednesday). It was agreed that a small donation could be
offered to secure their attendance.
It was agreed that a letter
would be sent to members asking for their support on the day and also in
providing prizes. Frank to forward list
of members so that Trish can send out letters.
It was also agreed that Frank would approach Waitrose and the Co-op for
donations for the tea and cake stall.
Trish would also write to KIACC for funds. There would be tea and cakes, book sale,
bric-a-brac, coconut shy, raffle, tombola and 'Chris the Magician' will entertain the
children. It was also hoped to involve
local authors. Jackie Taylor-Smith to
put feelers out. Michael had been unable
to set up a meeting with Anne-Marie to organise the Fair but would continue to
try to do so. Frank would join this
sub-committee.
7. Any Other Business:
a)
FORL had agreed to purchase easels for the Library but
these were not required at present.
Instead Jackie Taylor-Smith asked whether FORL could purchase a number
of items that would be used to develop activities with the children. This was agreed in principle and Jackie will
produce a business plan to substantiate the request.
b)
Jackie reported that successful sessions had been run
for Silver Surfers and by popular request, story time would be held for older
children. Health Trainers are running
sessions weekly, also stop smoking and Skills Plus numeracy. As part of Family
Week there would be bedtime stories.
c)
Frank would produce Flyers advertising the Summer
Fair. These would be available at the library and also distributed locally.
d)
Trish introduced Thanet Voluntary and Community Sector
Forum. It was agreed FORL will join and
Trish will report back from any meetings.
8. Date, Time
& Place of Next meeting: The next meeting will be held on Tuesday, 7th
July at 7 pm in the Library.
MINUTES OF THE MEETING OF THE FORL COMMITTEE
HELD ON TUESDAY, 26th May 2009 IN THE LIBRARY
COMMENCING AT 7.00 PM
Present: Jocelyn McCarthy (Chairman), Michael Chaloner (Vice chair), Trish Ward (Secretary), Frank Batt, John Flood, and Jackie Taylor-Smith (District Manager of Thanet Libraries)
1. Apologies: Anne-Marie Le Roy (Treasurer), Linda Goddard.
2. Minutes of the last meeting: These were agreed as a true record. Proposed by Frank Batt and seconded by Michael Chaloner.
3. Matters arising:
(a) Frank is still pursuing Ralph Hoult re. the table cloth.
(b) Frank had received the opening and closing instructions for the library.
(c) Jocelyn had been contacted by Mrs Bennett re the trellis.
4. Chairman’s Report: Jocelyn had been contacted by Mrs Bennet regarding the trellis to be erected between the Library and Clarendon House school and she had agreed that it could be erected. Jocelyn had obtained a quote for the trellis from Preston Nursery and this amounted to between £4k and £5k. Since then the people who had shown interest in sponsoring benches for the garden in memory of loved ones had withdrawn their sponsorship due to lack of funds. This being the case, unless KCC was willing to part fund the trellis, this would have to be left in abeyance for the present time. Three benches would be purchased by FORL. Jocelyn would obtain a proforma invoice for payment by Anne-Marie.
The Addington Street Fair is being held on 22nd August and FORL had been invited to have a table there. This would cost £10. It was agreed that we would do so and perhaps sell books, hold a raffle and promote FORL and the library. Jackie Taylor-Smith to organise the library’s participation.
5. Treasurer’s Report: In the absence of the Treasurer there was no report.
6. Fundraising: It was disappointing that the St George’s Day Fair had not taken place. This would need to be planned better next year.
The Summer Fair: Trish had written to the Pie Factory to ask if they would be interested in providing music on the day. Mark had left a message on the answerphone and Trish would speak to him tomorrow (Wednesday). It was agreed that a small donation could be offered to secure their attendance.
It was agreed that a letter would be sent to members asking for their support on the day and also in providing prizes. Frank to forward list of members so that Trish can send out letters. It was also agreed that Frank would approach Waitrose and the Co-op for donations for the tea and cake stall. Trish would also write to KIACC for funds. There would be tea and cakes, book sale, bric-a-brac, coconut shy, raffle, tombola and 'Chris the Magician' will entertain the children. It was also hoped to involve local authors. Jackie Taylor-Smith to put feelers out. Michael had been unable to set up a meeting with Anne-Marie to organise the Fair but would continue to try to do so. Frank would join this sub-committee.
7. Any Other Business:
a) FORL had agreed to purchase easels for the Library but these were not required at present. Instead Jackie Taylor-Smith asked whether FORL could purchase a number of items that would be used to develop activities with the children. This was agreed in principle and Jackie will produce a business plan to substantiate the request.
b) Jackie reported that successful sessions had been run for Silver Surfers and by popular request, story time would be held for older children. Health Trainers are running sessions weekly, also stop smoking and Skills Plus numeracy. As part of Family Week there would be bedtime stories.
c) Frank would produce Flyers advertising the Summer Fair. These would be available at the library and also distributed locally.
d) Trish introduced Thanet Voluntary and Community Sector Forum. It was agreed FORL will join and Trish will report back from any meetings.
8. Date, Time & Place of Next meeting: The next meeting will be held on Tuesday, 7th July at 7 pm in the Library.
Due to space and presentation limits it is only possible to display the most recent committee minutes - if you would like to see any previous minutes, please contact us via forl@btinternet.com